This function enable user saved the GL Description so that user can repeatedly apply the description when enter transactions.
Below are the overall content for this topic:
Step 1: Maintain GL Description
Step 2: Apply GL Description in Creditor Purchase Invoice
Step 3: Apply GL Description in Debtor Invoice
Step 4: Apply GL Description in Cash Book Payment
Step 5: Apply GL Description GL Transaction
Step 1: Maintain GL Description
Table 1: Add GL Description
1. Go to General and select Miscellaneous then GL Description
2. Click on Add
3. Enter record according to Table 1
4. Click on Save
Step 2: Apply GL Description in Creditor Purchase Invoice
Table 2: Add purchase invoice
1. Go to Creditors and select Purchase Invoice
2. Click on Add to create a new purchase invoice
3. Enter the Date and Creditor A/C, accordingly to Table 2
4. In Description#1, press F3
NOTES: This function only available when system displayed blue highlight notice F3-Lookup for recorded description at the bottom
5. Select description then click OK
6. Enter the remaining Description#1
7. Continue to enter record according to Table 2
8. Click on Save A/C
9. Click on Save
Step 3: Apply GL Description in Debtor Invoice
Table 3: Add sales invoice
1. Go to Debtors and select Invoice
2. Click Add to create a new invoice
3. Enter Date and Dector A/C according to Table 3
4. In Description#1, press F3
NOTES: This function only available when system displayed blue highlight note F3-Lookup for recorded description at the bottom
5. Select description then click OK
6. Enter the remaining Description#1.
7. Continue to enter record according to Table 3
8. Click on Save A/C
9. Click on Save
Step 4: Apply GL Description in Cash Book Payment
Table 4: Add cash book payment
1. Go to General and click on Cash Book then Payment
2. Click Add
3. Enter Batch, Date and select Bank according to Table 4
4. In Description#1, press F3
NOTES: This function only available when system displayed blue highlight notice F3-Lookup for recorded description at the bottom
5. Select description then click OK
6. Continue to enter data according to Table 4
7. In Description#2, press F3
8. Select description then click OK
9. Continue to enter data according to Table 4
10. Click on Save A/C
11. Click on Save
Step 5: Apply GL Description GL Transaction
Table 5: Add GL Transaction
1. Go to General and click on GL Transaction
2. Click Add to create new GL Transaction
3. Enter data according to Table 5
4. In Description field, press on F3
NOTES: This function only available when system displayed blue highlight notice F3-Lookup for recorded description at the bottom
5. Select GL Description and click OK
6. Continue enter data according to Table 5
7. Click on Save
