Million allow user create different type of user group and access to system to perform different operations. By default, system set Admin user to manage and control the accessibility of different user rights in the system.
For example, company has a sales user group, this user group only allow user access to Sales menu in system. Sales user group has two person, which are Sales A and Sales B. Sales A have the access right to add and edit transactions in Sales menu except to delete transaction and view any sales reports. Sales B only can access to Sales Reports only and not able to perform any sales transactions.
Below are the overall contents for this topic:
Step 1: Add a user group
Step 2: Add user account and set the access right
Step 3: Log into system with new user access right
Step 1: Maintain product in the system
Table 1: Add Sales user group
1. Go to System and select Administrative Tools
2. Select the User Group
3. Click on OK button
4. Click on Add button to add the new user group
5. Enter data according to Table 1
6. Click on Save button
7. System displayed new added user group
Step 2: Add user account and set the access right
Table 2: Add user account with access rights
1. Go to System and select Administrative Tools
2. Select the User Account
3. Click on OK button
4. Click on Add button
5. Add user account according to Table 2
6. Click on Save button
7. Select the User Id
8. Click on Access Right button
9. Click on Menu Tab
10. Select the option Only the following menu can be access
11. Search for Sales section
12. By referring to Table 2, tick the functions to allow user to perform the operations and untick functions for not allow user to perform the operations
13. Click on Save button
14. Select on next User ID
15. Click on Access Right
16. Select the option Only the following menu can be access
17. Search for Sales Reports section
18. By referring to Table 2, tick the functions to allow user to view reports
19. Click on Save button
Step 3: Log into system with new user access right
1. Click on Logout button on the primary interface
2. A confirmation will be prompted, click on Yes button
3. User Login screen will appear, login into system using SALES A user ID
4. Click on Login button
5. After SALES A login into system, there is only Sales menu available for this user
6. For sales menu, Sales Reports is not available for this user
7. Select the Quotation
8. User unable to perform delete function
9. Click on Logout button on the primary interface.
10. A confirmation will be prompted, click on Yes button
11. User Login screen will appear, login into system using SALES B user ID
12. Click on Login button
13. After SALES B login into system, there is only Sales menu available for this user
14. From the menu, only Sales Reports available for Sales B and user unable to perform other functions
